State Separation Notice Automation

Automate delivery of legally-mandated state forms and documents

Many U.S. states require employers to provide separation notices to employees, regardless of the reason for their departure. Onwards HR helps employers comply with state laws by using data from your HCM platform to dynamically generate state separation notices. This means employees get what they need to understand and apply for unemployment insurance—and your team spends less time on administrative tasks.

Ensure Compliance with State Labor Laws

Nearly half of U.S. states have their own unique separation notice requirements, making compliance tricky — especially for employers that span multiple geographies.

  • Automatically generate relevant state separation notices based on each employee’s location

  • Populate required separation forms via integration with your HCM platform

  • Electronically deliver the necessary separation documentation within each state’s required time frame 

  • Receive advance notification of legal changes related to state separation notice requirements

Learn more about Onwards HR’s Separation Compliance capabilities.

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Spend Less Time on Administrative Tasks

By automating the administrative parts of the offboarding process, you’ll have more time for other, more meaningful tasks.

  • Let technology complete the paperwork while you focus on supporting employees

  • Leverage rules-based automation, thereby eliminating the need to use mail merge and email attachments 

  • Have peace of mind that undeliverable emails will be followed up by physical mailings where state law dictates

  • Maintain a robust audit trail of all separation-related actions that occur within the Onwards HR platform

Discover other benefits for Human Resources teams.

Provide Support to Offboarding Employees

During times of change, it’s important to provide employees with the guidance they need to move forward.

  • Instantly provide employees with the information required to apply for unemployment insurance

  • Distribute model notices to employees in states without mandated separation notice requirements

  • Configure the Onwards HR platform to deliver supplemental offboarding information based on employee category and/or corporate rules 

  • Seamlessly offboard employees, creating a more positive exit experience

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